Volunteer Policy
Each family who registers a child in the program is required to volunteer a minimum of five (5) hours, per registrant, throughout the season (August through November). Volunteer activities include but are not limited to, serving as a coach/assistant coach, team parent, team medic, play counting or holding down and distance markers during the game. In addition to the volunteering activities above, a family representative (16 and older) will be responsible for working a minimum of two (2) hours, per registrant, in the Snack Shack sometime during the course of season. Failure to complete the required volunteer time, could result in participant being ruled ineligible from participation in a game and/or competition.
Fundraising Policy
Baldwinsville Pop Warner has one primary fundraising campaign and participation is mandatory for all families. The fundraising campaign is critical for meeting the budget required to equip our participants safely and fully. Every participant’s parent or guardian (NY State law prohibits anyone under the age of 18 to sell raffle tickets) will be required to sell a minimum of 20 tickets per registrant. There will be a $50.00 deposit, per registrant, for the tickets collected at the time of registration. The deposit will be refunded to those who sold at least the minimum 20 tickets after the season concludes. There will be sales incentives for those who sell more than 20 tickets. Competitive level teams may require additional fundraising to cover travel expenses.
Equipment Return Policy
All equipment issued to a participant must be returned at the conclusion of the season in acceptable condition. Any family who does not return the issued equipment or who returns the equipment damaged, will be invoiced for the replacement costs of the items. In addition, all refunds or incentive prizes that the family were to receive will be held until all equipment and/or payment for the equipment is received. Any family who still has outstanding invoices, will not be allowed to register the following year.
Parent / Guardian / Adult Code of Conduct
Adult conduct must be respectful, courteous, and sportsmanlike at all times. If at any time, an adult is found to be behaving in a disrespectful or unsportsmanlike manner, they will be given one warning. If the behavior continues, the adult will be removed from the premises. If an adult is removed from a game or practice, they will be required to attend a hearing where they could face additional suspension or expulsion from the league.
Refund Policy
Once a participate has completed their second practice, no refunds will be given. The only exception to this rule will be if a participate is ruled ineligible due to medical reasons. If a participate is removed for medical reason, refund eligibility and amount will be determined on a case-by-case basis.
Attendance Policy
In order for athletes in both football and cheerleading to safely participate in games and competition, they must train a certain amount of practice hours. The following are the attendance policies for each of the types of teams.
Flag Football: Beginning the Monday preceding Labor Day, if a player does not attend at least one practice during the week, they will be ruled ineligible to participate in the following weekend’s game. This decision may be appealed to the President, Vice President, and/or Football Commissioner. Appeals must be made in writing via email and sent to an official board email no later than 9pm of the Thursday preceding the game. Items that will be considered during appeal include but are not limited to, players overall practice attendance, reason for absences, and behavior of player during practice. The decision will be made by 9pm Friday. If player is still ruled ineligible, they will still be allowed to attend the game, however they will not be allowed to dress or participate.
Tackle Football: Beginning the Monday Preceding Labor Day, if a player misses two or more practices in a given week, the player will be ineligible to participate in the following weekend’s game. This decision may be appealed to the President, Vice President, and/or Football Commissioner. Appeals must be made in writing via email and sent to an official board email no later than 9pm of the Thursday preceding the game. Items that will be considered during appeal include but are not limited to, players overall practice attendance, reason for absences, and behavior of player during practice. The decision will be made by 9pm Friday. If player is still ruled ineligible, they will still be allowed to attend the game, however they will not be allowed to dress or participate.
Cheer: After September 1st, if a Cheerleader has 3 or more unexcused absences from practice, the cheerleader will be ruled ineligible from competition. The Cheer Commissioner will decide if an absence is excused or unexcused. Attendance at practice the week prior to a competition is mandatory. Any absence during this time must be approved by the Cheer Commissioner. Absences without approval will result in participant being ruled ineligible from competition. In addition to practices, cheerleaders must be in attendance, dresses in their full uniform, at the weekly football game their team is scheduled to cheer at. If a cheerleader misses more than two games, they will be ruled ineligible from competition. Anyone ruled ineligible from competition may appeal the decision to the President, Vice President and/or Cheer Commissioner. Appeals must be sent in writing via email to the individuals official pop warner email.